Event registration form

Event registration that stops when you are full

Collect names, tickets, sessions and dietary needs in one form. Set a response limit and a close date, and send every guest a confirmation document they can keep.

Use the template Preview the registration form

Free plan, no credit card
Response limits and close dates
QR code for posters

The FormsBat template gallery showing event registration, RSVP and webinar registration forms

Everything you need to know about your guests

Whether it is a workshop, a conference, a club night or a charity run, registration comes down to the same questions: who is coming, which ticket they need, what they will attend and what you should prepare for them.

The event registration template asks for name, email, phone and organisation, a ticket type, the sessions people plan to attend, dietary needs and accessibility requirements. A student ID question appears only for people who pick a student ticket, thanks to conditional logic.

The events category of the template gallery also has RSVP, wedding RSVP, event feedback and contest entry forms, and the registrations category has webinar registration and club sign up forms.

Why organisers use FormsBat for registration

Never overbook

Set a response limit and the form closes itself when the last place is taken.

Close on a date

Stop registrations automatically when the deadline passes, or close them with one toggle.

Confirmation for every guest

Email each person a copy of their registration, with a confirmation document attached.

Share everywhere

Post the link, embed the form on your event page or print a QR code on posters and flyers.

Open registration in 3 steps

1
Pick the template
Choose event registration and edit the ticket types, sessions and dietary options for your event.
2
Set your limits
Add a response limit for capacity, a close date for the deadline and one response per email.
3
Share and track
Share the link or QR code, then follow registrations per day in the summary and export the list for the door.

Use the template

What an event form needs

Ticket types: A multiple choice question for each ticket, with follow ups shown only for the tickets that need them.
Session choices: Checkboxes for the talks, workshops or time slots people plan to attend.
Dietary and accessibility needs: A dropdown for dietary needs and long text for accessibility requirements.
Response limit: Cap the number of registrations to match your venue.
Close date: Close the form automatically on the registration deadline.
One response per email: Stop people from registering twice by accident.
Summary charts: See how many people picked each ticket and session, and registrations per day.
CSV and Excel export: Export the guest list for name badges, catering and check in.

After the event

Send attendees an event feedback form from the same gallery, or build a short customer feedback survey with a rating and an open question. The summary view charts the answers for you.

Tips for smoother registration

Keep the form short. Ask only what you will use on the day.
Put the date, time and place in the form description so people can check it while they register.
Use the thank you message to tell people what happens next, or redirect them to your event page.
Ask for consent to photos with a checkbox, or link a separate consent form.